Give your subs what they need. Without the back-and-forth.
Ressio's vendor portal gives every subcontractor and supplier access to their schedules, specs, drawings, and documents — via magic link, no login required. They have what they need. You stop being the middleman.
No commitment. 30 minutes. We'll walk through your workflow.
Add hero screenshot in Sanity
A portal your subs will actually open
Vendor portals fail when they require an account nobody sets up. Ressio's vendor portal uses magic links — subs tap and they're in. No friction. No calls about how to log in.
Add screenshot in Sanity
Magic link access — no account, no login, no calls
When you assign a sub to a task or share a document, they receive an email notification with a magic link. One tap and they're in their vendor portal — seeing their schedule, their scope, and the documents relevant to them. Not everything. Just theirs.
- Magic link in email — sub taps and sees their portal
- No Ressio account required — no password, no setup
- Works on any phone or browser
- Subs can confirm task acceptance from the notification
Add screenshot in Sanity
Tasks and schedule — subs see what's theirs
Assigned schedule tasks appear in the vendor portal with dates, descriptions, and any attached files. Subs see their scope, their timeline, and what's expected — without seeing the full project schedule or anyone else's work. They can confirm acceptance and send messages directly on their task.
- Assigned tasks visible in vendor portal with dates and files
- Subs see only their assigned scope — not the full project
- Task acceptance confirmation from the portal
- Task-level messaging between sub and project team
Add screenshot in Sanity
Documents and compliance — view, update, and upload
Subs can view, update, and upload compliance documents — certificates of insurance, licenses, and expiration dates — directly from their vendor portal. When a COI is about to expire, the sub receives an expiry reminder with a magic link. They upload the new certificate. You get notified. No chasing.
- Subs view and upload compliance docs from their portal
- COI expiry reminder sent automatically via magic link
- Sub uploads renewal — contractor notified on completion
- Expiration dates tracked and visible in vendor management
Add screenshot in Sanity
Specs and drawings — current version always accessible
Share specs and drawings with vendors through the vendor portal. Tag files to appear in the Plan Room and share via QR code. Subs access the current version from the job site — no calling to ask for the latest revision, no working from a printout from three months ago.
- Specs visible in vendor portal — vendor-tagged items only
- Plan Room accessible via QR code from site
- Current version always displayed — revisions update automatically
- Internal specs remain hidden from vendors
From vendor assignment to portal access in three steps
Assign the vendor to tasks and documents
Add the vendor to your project. Assign them to schedule tasks. Tag specs and files as vendor-visible. Their portal is configured — they just need the link.
Notify — they're in
Send a notification. The vendor receives an email with a magic link. They tap it and see their tasks, specs, and documents — no login, no setup, no support call.
They confirm, communicate, and stay current
Subs confirm task acceptance. Message the project team in context. Upload their COI when it expires. You see it all in Ressio — without picking up the phone.
Vendor portal connected to your whole workflow
The vendor portal surfaces exactly what your subs need from the broader project — tasks from the schedule, files from file management, specs from specifications, and COIs from compliance tracking.
HoundDog integrates with Ressio to automate COI collection and verification — Ressio customers receive a 20% discount.
What builders say about the vendor portal in Ressio
My subs actually use it — because they don't need a login. They tap the link and they're in. That's the whole difference between a portal that works and one that doesn't.
[Customer name]
Custom home builder, [City State]
I used to chase COI renewals manually. Now the sub gets an expiry email with a link, they upload the new cert, and I get notified. I haven't personally chased a COI in months.
[Customer name]
Residential remodeler, [City State]
The spec sharing through the vendor portal stopped a $4,000 mistake. My tile sub was working from an old spec he'd saved to his phone. Now he checks the portal version every time.
[Customer name]
Custom builder, [City State]
Frequently asked questions
The Ressio vendor portal gives subcontractors and suppliers access to their assigned tasks, specs, drawings, and compliance documents via magic link. When you assign a vendor to a task or notify them of a document, they receive an email with a link. One tap and they're in their portal — no account, no login, no app download required.
No. Vendors access their portal via magic link in an email notification. No account creation, no login, no app download required. The portal works on any phone or browser.
Yes. When a sub receives a task notification, they can confirm acceptance directly from the portal. This gives you a documented record that the sub has acknowledged the task — before work begins.
Yes. Vendors can view, update, and upload compliance documents (COIs, licenses) directly from their portal. When a certificate of insurance is approaching expiration, the vendor receives an automatic reminder with a magic link to upload the renewal. You're notified when they complete it.
Subs see only what's relevant to them: their assigned schedule tasks with dates and files, vendor-tagged specifications and drawings, their compliance documents, and task-level messages. They don't see the full project schedule, financial data, or other trades' work.
Yes. Files tagged for the Plan Room are accessible via URL or QR code — no login required. You can post a QR code in the site office and subs scan it to access the latest drawings from their phone.
Yes. The vendor portal always shows the current version of shared specs and drawings. When you update a file in Ressio, the vendor portal reflects the change automatically — subs are always working from the latest revision.
Yes. Subs can send and receive messages on their assigned tasks through the vendor portal. Messages go to the vendor channel and notify the relevant project team members in Ressio. The conversation is stored permanently on the task.
Vendor portal connects to your whole sub workflow
Subcontractor Management
Assign tasks, manage bids, track compliance, and send POs — all connected to the vendor portal.
Insurance Tracking
COI expiry reminders sent automatically — subs upload renewals through their portal.
Plan Room
Current drawings accessible via QR code from the job site — subs never work from an old revision.
Your subs have what they need. You make fewer calls.
30 minutes. Walk us through how you currently share information with your subs — we'll show you what the vendor portal looks like.
Usually responds within 1 business hour. No commitment required.