Your books stay current — without you touching them.
Ressio syncs bills, expenses, invoices, and payments to QuickBooks Online automatically. Cost codes map to your QBO chart of accounts. No double entry. No manual export at month-end. No reconciliation surprises. Your accountant sees real numbers because the data flows as the project runs.
No commitment. 30 minutes. We'll walk through your workflow.
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One sync. Both systems current.
Most builders run two sets of numbers — one in their project management tool, one in QuickBooks. Ressio eliminates the gap. When something happens in Ressio, QuickBooks knows about it.
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Bills and expenses sync automatically
When you enter a vendor bill or record a field expense in Ressio, it syncs to QuickBooks Online automatically. The vendor, amount, cost code, and project are mapped — no retyping in QBO, no end-of-month data dump. Your accounts payable stays current as bills come in throughout the job.
- Vendor bills created in Ressio post to QBO accounts payable automatically
- Field expenses synced with vendor, amount, date, and job cost code
- Bill payments recorded in Ressio update QBO accounts payable balance
- No manual import — bills appear in QBO as they're entered
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Invoices and payments stay in sync
Every invoice you send from Ressio syncs to QuickBooks Online as a customer invoice. When your client pays online through Ressio, the payment posts to QBO automatically. Your accounts receivable balance in QBO reflects reality — not last month's export.
- Ressio invoices sync to QBO as customer invoices on send
- Online payments recorded in Ressio post to QBO in real time
- Customer records mapped between Ressio and QBO
- Invoice status — sent, partial, paid — consistent across both systems
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Cost codes map to your QBO chart of accounts
Your Ressio cost codes map to QuickBooks Products & Services and expense categories. When a bill or expense posts, it hits the right account in QBO automatically. Your P&L by project is accurate without your accountant manually reassigning transactions.
- Cost codes map one-to-one to QBO Products & Services
- Expense categories in Ressio link to QBO expense accounts
- New cost codes can be mapped on setup — no QBO restructuring required
- Job costing in Ressio and class tracking in QBO stay aligned
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Eliminate double entry — for good
The same data doesn't need to live in two places if the systems talk to each other. Enter a bill in Ressio once — it's in QBO. Send an invoice in Ressio once — it's in QBO. Your field team, project managers, and accountant are all working from the same numbers, without anyone transferring data manually.
- Enter data once in Ressio — QBO updates automatically
- No CSV exports, no copy-paste, no manual journal entries
- Accountant accesses current project financials in QBO at any time
- Month-end close is faster because the books are already current
Connect once — sync automatically from there
Connect your QBO account
In Ressio settings, connect your QuickBooks Online account with one click. Map your Ressio cost codes to QBO Products & Services and expense accounts. Setup takes under 30 minutes.
Run your projects normally
Enter bills, record expenses, send invoices, and collect payments in Ressio as you normally would. The sync runs in the background — you don't change how you work.
QBO stays current — automatically
Every transaction syncs to QuickBooks Online automatically. Your accountant logs in and sees current data — no waiting for a monthly export, no reconciliation surprises at close.
What syncs between Ressio and QuickBooks
Ressio's QuickBooks integration covers the full transaction lifecycle — so both systems reflect the same project financials at all times.
Ressio integrates with QuickBooks Online. QuickBooks Desktop is not currently supported. Connecting QBO requires admin access to your QuickBooks Online account.
What builders say about Ressio's QuickBooks integration
My accountant used to spend hours every month reconciling my invoices and bills against QBO. Now she just logs in and it's already there. She told me it's the cleanest set of books she's seen from a contractor.
[Customer name]
Custom home builder, [City, State]
The cost code mapping was the piece I was most worried about. It took about 20 minutes to set up and now every bill hits the right account automatically. I don't even think about it.
[Customer name]
Residential remodeler, [City, State]
Before Ressio, I had a spreadsheet for project management and QuickBooks for accounting and they were never the same. Now my P&L is accurate because the data only gets entered once.
[Customer name]
Custom builder, [City, State]
Frequently asked questions
Ressio syncs vendor bills, expenses, invoices, and payments to QuickBooks Online automatically. Bills entered in Ressio post to QBO accounts payable. Invoices sent from Ressio appear in QBO accounts receivable. Payments recorded in Ressio update QBO in real time.
Ressio currently integrates with QuickBooks Online. QuickBooks Desktop is not supported. If you're still on Desktop, you can connect a QBO account and run both during a transition period.
Your Ressio cost codes map to QuickBooks Products & Services and expense categories during setup. When a bill or expense posts in Ressio, it hits the correct QBO account automatically. The mapping is configured once and applies to every transaction going forward.
The sync is automatic. Once you connect your QBO account and configure the cost code mapping, transactions flow to QuickBooks in the background as they're entered in Ressio. You don't run an export or trigger a sync manually.
No. Ressio's QBO integration is designed to prevent duplication. Customers, vendors, and transactions are matched to existing QBO records where they exist. The initial setup maps your Ressio data to QBO so records don't double up.
Yes. Your accountant can work entirely in QuickBooks Online without needing a Ressio account. The sync keeps QBO current, so they always have accurate data without you exporting anything or granting them Ressio access.
Most builders complete the initial setup — connecting QBO and mapping cost codes — in under 30 minutes. The Ressio support team can walk you through it during your onboarding call if you want a hand.
Transactions can be edited or voided in Ressio, and the correction syncs to QBO. If a bill is voided in Ressio, the corresponding QBO record is updated. You're not stuck with a bad entry in QBO just because you made a mistake in Ressio.
The financial workflow that feeds QuickBooks
Budgeting
Job costs tracked in your Ressio budget flow to QuickBooks — so your P&L reflects real project performance.
Bills
Vendor bills entered in Ressio post to QuickBooks accounts payable automatically — no double entry.
Invoices
Invoices sent from Ressio sync to QuickBooks accounts receivable — payments included.
One set of numbers. Two systems. No manual work.
30 minutes. Walk us through how you're moving data between your project tool and QuickBooks today — we'll show you what the sync looks like in Ressio.
Usually responds within 1 business hour. No commitment required.