Capture every bill. Assign it to the right job. Keep the budget current.
Ressio lets you capture, approve, and post bills to specific projects as they arrive — so your job costs update in real time and your books stay accurate without a month-end scramble.
No commitment. 30 minutes. We'll walk through your workflow.
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Bills that hit the budget the moment they arrive
When a bill arrives and sits in a folder or inbox for a week, your budget is wrong for that week. Ressio captures bills immediately and assigns them to the right job — so your actuals are always current.
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Capture bills from desktop or mobile — photo or upload
Capture a bill the moment it arrives. Upload a PDF from your desk, or photograph a paper receipt on site with your phone. Attach it to the right project and cost code. The bill hits the budget immediately.
- Upload PDF or image from desktop
- Photograph paper receipts with phone camera on mobile
- Attach multiple files to a single bill
- Mason AI bill capture assists with data extraction
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Assign to the right project and cost code
Every bill is assigned to a specific project and cost code. The moment you save it, that cost hits the project budget as an actual. No batch processing. No end-of-month posting. Your budget is accurate the day the bill is entered.
- Assign to specific project and cost code
- Cost posts to budget immediately on save
- Link bill to a purchase order for three-way matching
- Assign vendor — bill history tracked per vendor
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Approve bills before they post — with or without the team
Set up an approval workflow for bills above a certain threshold. Designated approvers receive a notification and review before the bill is finalized. Approve individually or in bulk for high-volume periods. Full approval history on every bill.
- Approval workflow for bills requiring review
- Bulk approve multiple bills at once
- Approve from desktop or mobile
- Approval history recorded on every bill
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Approved bills push to QuickBooks — automatically
When a bill is approved in Ressio, it pushes to QuickBooks Online in the background — with supporting attachments. Your books and your project costs update simultaneously. No manual export. No copy-paste. A toast notification confirms the sync.
- Approved bills push to QBO automatically with attachments
- Syncs in background — notification on completion
- Cost code maps to correct QBO account
- No duplicate entry between project management and accounting
From receipt to posted in three steps
Capture and assign
A bill arrives — upload the file or photograph the receipt. Assign it to the project, cost code, and vendor. Add the amount and date. Done in under a minute.
Approve
If your workflow requires approval, the designated approver reviews and approves — individually or in bulk. Bill is finalized and ready to push.
Budget and books update automatically
The approved bill posts to the project budget as an actual. It pushes to QuickBooks Online with attachments. Your project costs and your accounting are current — immediately.
Bills connect to your budget and your books
Ressio bill management connects directly to your project budget, purchase orders, and QuickBooks Online — so every cost is captured in the right place the moment it's entered.
Bills pushed to QBO include file attachments — so your accountant has the supporting documentation without asking for it.
What builders say about bill management in Ressio
Bills used to sit in my inbox for a week before I'd batch-post them to QuickBooks. Now I enter them in Ressio when they arrive and they're in QBO by the time I close my laptop.
Customer name TBD
Custom home builder, City, State
The photo capture on mobile is the feature my field super uses most. He photographs a delivery receipt on site, assigns it to the job, and I see it posted to the budget before he's back in the truck.
Customer name TBD
Residential remodeler, City, State
Matching bills to purchase orders meant the end-of-job reconciliation went from a half-day to about 20 minutes. Everything was already there.
Customer name TBD
Custom builder, City, State
Frequently asked questions
Bills are entered in Ressio by uploading a PDF or photographing a paper receipt on mobile. You assign each bill to a project, cost code, and vendor. The bill posts to the project budget as an actual immediately. Approved bills push to QuickBooks Online automatically with file attachments.
Yes. Ressio's mobile interface lets you photograph paper receipts and delivery invoices directly from your phone camera. Assign to the project and cost code, enter the amount, and save — the bill is captured and posted in under a minute.
Yes. When a bill is approved in Ressio, it pushes to QuickBooks Online automatically in the background — including attached files. The cost code maps to the correct QBO account. You receive a notification when the sync is complete.
Yes. Bills can be linked to their corresponding purchase order for three-way matching — PO issued, receipt of goods, and bill received. This keeps your procurement and AP workflow clean and your actuals accurate.
Yes. You can set up a bill approval workflow so bills above a certain threshold require review before they're finalized. Approvers receive notifications and can approve individually or in bulk. Approval history is recorded on every bill.
Yes. Each bill is assigned to a vendor, so you can view the full billing history per vendor across all projects — useful for reconciling vendor statements and tracking payment status.
Mason AI assists with bill data extraction — pulling vendor, date, amount, and line item details from uploaded bill images or PDFs to reduce manual entry. Review and confirm the extracted data before saving.
Yes. Any team member with appropriate permissions can enter and submit bills. Approval workflows control which bills are reviewed before finalizing. Field supervisors commonly capture bills on site via mobile while office staff handle approval and posting.
Bills connect to your full financial workflow
Budget Tracking
Every approved bill posts to the project budget in real time — actuals always current.
Purchase Orders
Match bills against POs for three-way reconciliation — no surprise invoices at closeout.
QuickBooks Online
Approved bills push to QBO automatically with attachments — no manual export.
Capture every cost. Keep every job profitable.
30 minutes. Walk us through how you currently track bills and job costs — we'll show you what the Ressio workflow looks like.
Usually responds within 1 business hour. No commitment required.